County Commissioners

October 29, 2018 9:00 a.m.

 

The Board of County Commissioners met in regular session in the Commission room of the Sumner County Courthouse. Those present were Chairman Steve Warner and Commissioner Clifford Bales. Commissioner Jim Newell was absent. Also present was County Clerk Debra A. Norris. The meeting was opened with the Pledge of Allegiance.

 

Emergency Management Director James Fair provided an impact statement for public assistance from the copious amounts of rain across the region. Also present were Planning and Zoning Director Jon Bristor and County Counselor Jack Potucek. The rain caused major flooding on three (3) rivers that pass through Sumner County. Director Fair reported township roads as impassable, causing school bus and mail delivery routes to be closed and re-routed. Citizens living in these areas were forced to drive several extra miles for ingress and egress from their residences. To date the Governor has not declared a disaster, however, Director Fair requested the Commission to sign a local declaration. After discussion, the Commission unanimously adopted Resolution 2018-15, proclaiming a state of local disaster emergency for Sumner County.

 

At 10:02 a.m., upon unanimous vote the Commission entered into executive session for 30 minutes with Director Bristor and Counselor Duane Brown to discuss attorney client privileged matter. Also present was Counselor Potucek. At 10:32 a.m., the Commission reconvened in open session. Chairman Warner advised no binding action was taken as a result of the executive session.

 

At 10:38 a.m., upon unanimous vote the Commission entered into executive session for 15 minutes with Economic Development Director Stacy Davis to discuss confidential and trade secrets. Counselor Potucek and Clerk Norris were asked to remain in the meeting. At 10:52 a.m., the Commission reconvened in open session. No binding action was taken as a result of the executive session.

 

Counselor Potucek provided general reviews and updates to the Commissioners.

 

The Commission reviewed payables to Constellation in the amount of $446.37.

 

County Treasurer Dannetta Cook provided information to the Commission on the amount of sales tax distributed for October as $117,933.68.

 

There being no further business, the Board of County Commissioners at 11:09 a.m.

 

County Commissioners,

October 30, 2018 9:00 a.m.

 

The Board of County Commissioners met in regular session in the Commission room of the Sumner County Courthouse. Those present were Chairman Steve Warner, Commissioner Jim Newell and Commissioner Clifford Bales. Also present was County Clerk Debra A. Norris. The meeting was opened with the Pledge of Allegiance.

 

The Commission reviewed and unanimously approved minutes of October 22 and 23.

 

Amendment Number 1 of the Sumner County Health Plan was presented to the Commission for review. After discussion, Chairman Warner was authorized to sign the amendment.

 

Road and Bridge Director Melvin Matlock, Superintendent Doug Finch and Administrative Assistant Chris Carter discussed fund issues with the Commission. Also present was County Treasurer Dannetta Cook and County Counselor Jack Potucek. Federal Exchange funds received for Road and Bridge will be deposited in the Road and Bridge Fund and transferred into the Special Highway/Bridge Improvement Fund. Funds are used for future bridge improvements. A resolution, transferring the funds, for years 2018 and 2019 will be prepared for Commission review and signature. Additional departmental updates were also discussed.

 

E911 Director BJ Tracy and E911 Deputy Director Marcie Bristor provided the Commission with a tower space lease agreement, with Haviland Telephone Company, Inc., for review. Also present was Counselor Potucek. The tower, located southwest of Conway Springs, will enable stronger signal coverage in the northwest area of the County. After discussion, the Commission unanimously authorized Director Tracy to negotiate and sign the agreement.

 

At 10:33 a.m., upon unanimous vote the Commission entered into executive session for 10 minutes with Director Tracy to discuss non-elected personnel. Also present was Deputy Director Bristor and Counselor Potucek. At 10:43 a.m., the Commission reconvened in open session. Chairman Warner advised no binding action was taken as a result of the executive session.

 

Counselor Potucek provided general reviews and updates to the Commission.

 

The Commissioners reviewed the lawn maintenance agreement for Sumner Memorial Gardens (SMG). Discussion included the future of the maintenance for SMG, adding it will be absorbed into a county department by 2020. After review and discussion, the Commission unanimously renewed the current agreement, with Nuss Lawn Service, for an additional two years.

 

The Commission reviewed and approved October month end payables in the amount of $237,379.59.

 

A second payable report was also reviewed and approved for Countryside Motors in the amount of$72,866.00.

 

There being no further business, the Board of County Commissioners adjourned at 11:03 a.m.